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IDS AI Solutions
ENTERPRISE RAG · KNOWLEDGE AI

Enterprise RAG & Knowledge AI

Turn enterprise knowledge into operational intelligence.

Most organizations already have massive amounts of valuable operational knowledge — spread across SOPs, policies, contracts, internal documents, emails, reports, helpdesk systems, enterprise portals, and team know-how.

But employees still struggle to find accurate information, access the right documents, retrieve operational knowledge quickly, avoid duplicated work, and keep answers consistent across teams.

IDS AI Solutions helps enterprises build Enterprise RAG and Knowledge AI systems that transform fragmented information into trusted, AI-powered operational intelligence — retrieved securely, accurately, and in real time through AI-powered search, AI Agents, operational workflows, and enterprise integrations.

Sources we retrieve fromSharePoint · Confluence · Drive · CRM · Helpdesk · Postgres · APIs
Enterprise Knowledge AI
Q2 · retrieval ops
LIVE
What's the latest procurement approval policy?
Grounded answer

Procurement approvals over $5k require Finance + Department head sign-off within 48h. Above $25k requires CFO + Legal review (Procurement Policy v4.1, §3.2).

Procurement Policy v4.1Finance SOP §3.2CFO memo · Q1
Confidence 96% · permission-checked142 ms
Accuracy
94%
Hallucinations
0.4%
Coverage
218k docs
Source coverage
8 systems
  • SharePoint
    92%
  • Confluence
    78%
  • CRM notes
    65%
  • Helpdesk KB
    88%
11+
years enterprise experience
200+
projects delivered
10+
countries served
2023
enterprise AI focus since
Intro

Enterprise knowledge, made operational.

IDS AI Solutions builds production-ready Enterprise RAG and Knowledge AI systems that transform fragmented enterprise information into trusted, AI-powered operational intelligence — accessible securely, accurately, and in real time through enterprise search, AI Agents, operational workflows, and systems integration.

We combine enterprise software engineering experience with practical AI implementation, so retrieval, governance, and operational integration all ship together — not in sequence.

The problem

Why Enterprise RAG matters

Modern enterprises don't have an information problem — they have a retrieval problem. Knowledge already exists. It just isn't reachable when, where, and how operational teams need it.

#01

Knowledge is trapped across 10+ systems

SharePoint, Confluence, Drive, CRM, helpdesk, file shares — each a silo. Employees know it exists, just not where.

#02

Enterprise search returns links, not answers

Your team gets a list of documents to read. AI should answer the question and cite the source.

#03

Employees repeat the same questions

Onboarding takes months because institutional knowledge lives in someone's head, not your stack.

#04

Generic AI hallucinates on enterprise topics

ChatGPT doesn't know your refund policy, your SOPs, or your customer contracts. And it confidently makes things up.

#05

Compliance blocks AI experimentation

No permission model means no AI access to sensitive systems. Your most valuable knowledge stays locked.

#06

Support agents context-switch endlessly

Open ticket, search Confluence, search CRM, search past tickets, draft response. Every. Single. Ticket.

#07

Documentation goes stale faster than it's read

Policies change. SOPs evolve. Without retrieval evaluation, AI quietly drifts toward incorrect answers.

The shift

Before and after Enterprise RAG

We don't ask you to migrate or rewrite. We retrieve from where your knowledge already lives — securely, with citations, ready for employees and AI Agents to act on.

Today

Manual ops
  • Knowledge buried across systems
  • Employees manually search documents
  • Repetitive operational questions
  • Slow onboarding
  • Inconsistent answers across teams
  • Knowledge silos between departments
  • Fragmented information access
— operationalize AI —

With IDS

AI ops
  • AI-powered enterprise search
  • Trusted, contextual answers with citations
  • Faster operational workflows
  • AI-supported employees on every team
  • Centralized operational knowledge
  • AI Agents connected to enterprise knowledge
  • Improved, measurable workflow execution
Core solutions

Core use cases — what we ship

Five Enterprise RAG use cases IDS AI Solutions delivers as productized solutions. Deploy one as a focused pilot, or compose them into one operational knowledge fabric.

Most adopted
01 · ENTERPRISE AI SEARCH

Enterprise AI Search

Natural-language search across SOPs, policies, operational procedures, technical docs, HR information, compliance guidelines, and internal knowledge.

  • Hybrid semantic + keyword retrieval
  • Cross-system unified results
  • Natural-language queries
  • Synthesized, cited answers
  • Personalized ranking
  • Real-time indexing
latest pricing for Pro APAC
  • ConfluencePro Pricing · APAC v3.2Apr 28
  • CRM notesAPAC pricing call · CFO Q&AMay 4
  • SharePointPricing playbook · APAC regionMar 15
Module · standalone or composableDiscuss this module
02 · KNOWLEDGE ASSISTANTS

AI-Powered Internal Knowledge Assistants

HR, operations, support, compliance, onboarding, and IT help assistants powered by your real enterprise knowledge.

  • Departmental assistants on day one
  • Onboarding & policy Q&A
  • Permission-aware retrieval
  • Citation-grounded responses
  • Multilingual including Vietnamese
  • Confidence scoring & fallbacks
Knowledge Assistant
Question

Which SOP applies to onboarding a new APAC vendor?

Grounded answer

Vendor Onboarding SOP §4 (APAC) — sanctions check, KYC, then procurement legal review within 5 business days.

Vendor SOP §4APAC Compliance
Module · standalone or composableDiscuss this module
03 · SUPPORT KNOWLEDGE

Customer Support Knowledge Systems

Agent Assist, support knowledge retrieval, ticket response drafting, troubleshooting workflows, and product information retrieval.

  • Inline knowledge for live agents
  • Drafted responses with citations
  • Self-serve customer Q&A
  • Multilingual answer generation
  • Confidence-gated automation
  • Continuous QA evaluation
Agent Assist · live ticket
"How do I get the legacy product migration discount?"
Suggested · grounded

You qualify for the migration credit ($1.2k off Year 1) if your contract is on the v2.x platform. I'll initiate it.

Source: Migration Pricing Memo §2 · 3 prior tickets
Module · standalone or composableDiscuss this module
04 · SOP & POLICY

SOP & Policy Intelligence

Turn enterprise SOPs and policies into AI-powered operational guidance employees and AI Agents can act on.

  • Policy & SOP Q&A
  • Version-aware retrieval
  • Cross-policy reconciliation
  • Operational guidance generation
  • Compliance audit trails
  • Change-aware notifications
Remote Work Policyv4.2 · effective
Question

Can a Hanoi employee work fully remote from Da Nang for 3 months?

Policy-grounded guidance

Yes — under Remote Work Policy v4.2 §3.1, intra-Vietnam relocation up to 6 months is allowed with manager + HR approval. Tax registration update required after 90 days (Finance SOP §2.4).

Remote Policy §3.1Finance SOP §2.4
Module · standalone or composableDiscuss this module
05 · AGENT LAYER

AI Knowledge Layer for Enterprise AI Agents

Give your AI Agents trusted enterprise context dynamically — so they retrieve before they act, with citations and permissions inherited from the user.

  • Tool-call retrieval interface
  • Permission inheritance from user
  • Context window management
  • Multi-source synthesis
  • Audit trail per retrieval
  • Cache + freshness control
Agent retrieval call · trace
  1. 01Agent → retrieve("policy: refund APAC")8 ms
  2. 02RBAC check · user authorized✓ pass
  3. 03Hybrid retrieval · 6 chunks42 ms
  4. 04Returned context to agentaudit ✓
Module · standalone or composableDiscuss this module
Enterprise features

The enterprise controls your CIO, CISO, and CFO expect

Built into every IDS AI Solutions Enterprise RAG deployment — not bolted on after a security review.

Role-Based Access Control

Permission-aware retrieval at document and chunk level. Users only see answers grounded in content they were already authorized to access.

Source Citation & Traceability

Every answer cites the exact source chunks it came from — by document, section, version, and last-modified date.

Multi-System Connectivity

Connect SharePoint, Confluence, Drive, CRM, helpdesk, file shares, APIs, and Postgres — without moving your data.

Governance & Auditability

Full audit logs of every retrieval, every answer, and every model call. Designed for security, legal, and compliance review.

Scalable Knowledge Infrastructure

Hybrid retrieval, freshness-aware indexing, and evaluation pipelines that hold up as your corpus grows from thousands to millions of documents.

Human + AI Collaboration

Confidence-gated answers, expert review queues, and feedback loops keep humans in charge of quality — and improve the system over time.

KPI impact

Business KPIs supported

Directional impact observed across IDS AI Solutions Enterprise RAG engagements. Every engagement starts by selecting the operational KPIs the AI must move — and baselining before launch.

−74%
Knowledge retrieval speed
Time to the right answer
+38%
Employee productivity
On knowledge-bound tasks
+62%
Support response consistency
Across agents and channels
−52%
Onboarding efficiency
Time to full ramp
−41%
Operational response time
On policy and SOP queries
−35%
Internal support workload
Tickets deflected to self-serve
+5x
Search efficiency
Vs prior enterprise search
+28%
Workflow completion speed
On knowledge-bound workflows
+44%
Cross-team collaboration
Shared, citable context
+3x
Information accessibility
Coverage across enterprise data
−41%
Support resolution time
With Agent Assist + retrieval
+8x
Operational scalability
New use cases per quarter

Range varies by engagement, baseline maturity, and scope. Numbers above are illustrative.

Industries

Industries & operational areas

Patterns repeat across industries — we adapt the knowledge architecture and operational integration, not the engineering discipline.

B2B services
SaaS
Manufacturing
Real estate
Healthcare
Education
Financial services
Retail & distribution
How we work

How IDS AI Solutions helps

01

Knowledge Ecosystem Audit

Map your knowledge sources, document quality, permissions, and operational dependencies.

02

Retrieval Opportunity Prioritization

Rank workflows by knowledge-bound impact, accuracy requirements, and integration complexity.

03

Architecture Design

Design retrieval pipelines, chunking, embeddings, hybrid search, permission models, and eval.

04

Source System Integration

Connect SharePoint, Confluence, CRM, helpdesk, APIs — with auth, audit, and freshness control.

05

Pilot Deployment

Ship one production-ready RAG workflow with eval gating, monitoring, and KPI tracking.

06

Evaluation & Optimization

Continuous accuracy evaluation, hallucination monitoring, and retrieval quality improvement.

Engagement models

Three ways to start with IDS AI Solutions

Every engagement starts with a clearly scoped step. Most clients begin with the audit, graduate into a pilot, and then commit to a multi-quarter rollout.

01 · ASSESS

Enterprise Knowledge Audit

2–4 weeks

Assess enterprise knowledge sources, retrieval gaps, operational workflows, and Enterprise RAG opportunities. Output: prioritized opportunity map and a pilot plan.

Book a free AI Audit
02 · PILOT

First RAG Pilot

6–10 weeks

Deploy a production-ready Enterprise RAG use case tied to measurable operational KPIs. Includes evaluation pipeline, monitoring, and KPI baseline + tracking.

Plan your first pilot
03 · SCALE

Enterprise Knowledge Rollout

Multi-quarter

Scale Enterprise RAG, AI Agents, and operational knowledge systems across departments and workflows — with governance, evaluation, and integration discipline.

Talk to our AI team
Why IDS AI Solutions

Why IDS AI Solutions

IDS AI Solutions combines enterprise software engineering experience with practical AI implementation — the difference shows up in how we scope, build, ship, integrate, and operate Enterprise RAG systems.

Book a free AI Audit
  • Enterprise software engineering background

    A decade of shipping production enterprise systems before AI was the work. The discipline shows up in everything we build.

  • Workflow-first implementation mindset

    We start from the workflow you want to improve, not the model you want to use. Architecture follows operational fit.

  • AI Agents + systems integration expertise

    Building agents that act inside CRM, ERP, helpdesk — with auth, audit, and exception handling.

  • Operational AI focus

    Production-grade systems that move KPIs quarter after quarter. Not pilots that never reach customers.

  • Enterprise-grade governance

    RBAC, audit logs, escalation paths, and compliance baked in from day one.

  • Long-term implementation partnership

    A single partner across AI Audit → First Pilot → Enterprise Rollout. We stay through the maturity curve.

Enterprise AI Stack

One AI orchestration fabric across your enterprise stack

We don't replace your tools. We orchestrate intelligence across them — with the governance enterprise environments require.

CRM

Salesforce · HubSpot · Zoho · Dynamics

Marketing platforms

Marketo · HubSpot · Mailchimp

Customer support

Zendesk · Intercom · Freshdesk

Analytics

Warehouse · BI · Product telemetry

IDS · Orchestration Layer
AI Agents · Retrieval · Governance · Observability
Identity & RBACAudit logsEval pipelinesHuman-in-the-loop
AI Agents

Operations · sales · support agents

Enterprise RAG

Permission-aware retrieval

Workflow automation

Approvals · routing · orchestration

APIs & integrations

Auth · audit · monitoring

Stitched together with auth, audit, monitoring, and the operational governance enterprise environments require.

FAQ

Frequently asked questions

The questions enterprise teams ask us most often before kicking off an Enterprise RAG engagement.

How is Enterprise RAG different from just using ChatGPT or Claude?+

Generic LLMs answer from their pretraining data — they have no access to your SOPs, contracts, CRM notes, or internal systems, and they hallucinate when asked specifics. Enterprise RAG grounds every answer in your real, current knowledge sources, with citations, permission controls, and full audit logs. The LLM becomes a reasoning layer over your trusted data.

How does Enterprise RAG handle permissions and access control?+

IDS implements permission-aware retrieval at the document and chunk level. The RAG pipeline checks the requesting user's identity and group memberships against ACLs from source systems (SharePoint, Confluence, CRM, etc.) before retrieving any chunk. A user only sees answers grounded in documents they were already allowed to access — nothing leaks across permission boundaries.

Do we have to send our documents to OpenAI or Anthropic?+

No. We design RAG architectures based on your data residency and security requirements. Options include private LLM deployments (self-hosted or in your VPC), enterprise contracts with zero-retention guarantees from major model providers, or hybrid setups where retrieval and embeddings stay in your infrastructure and only sanitized prompts go to the model. Most clients land on AWS Bedrock, Azure OpenAI, or fully on-prem depending on their constraints.

How do you prevent hallucinations and bad answers?+

Multi-layer defense: every answer cites the source chunks it came from, the system refuses to answer if retrieval confidence is below threshold, evaluation pipelines continuously score answer accuracy against gold-standard Q&A sets, and a monitoring dashboard surfaces hallucination risk, retrieval gaps, and low-confidence answers for review by your knowledge team.

What does a typical Enterprise RAG engagement look like?+

Most enterprises begin with a 4-week AI Audit Sprint that maps your knowledge ecosystem (SharePoint, Confluence, CRM, helpdesk, file shares, etc.), identifies the highest-impact retrieval workflows, and produces an architecture and pilot plan. The 6–10 week First AI Pilot then deploys a production-ready RAG system on the chosen workflow with KPI measurement built in. Enterprise rollouts run over multiple quarters with phased source integration and evaluation gates.

How do you keep retrieval quality from drifting over time?+

We build a continuous evaluation loop into every production RAG system: a gold-standard Q&A test set scored on every model or index change, sample answer reviews routed to subject-matter experts, alerts on confidence-score drift, and dashboards showing source coverage and freshness. Drift detection happens before users complain, not after.

Can Enterprise RAG support multiple languages, including Vietnamese?+

Yes. Our retrieval pipeline supports multilingual embeddings and hybrid retrieval across Vietnamese, English, and other major business languages. We tune chunk size, normalization, and ranking for the dominant language(s) of your corpus, and route generation through models that perform well in those languages.

Get started

Ready to operationalize enterprise knowledge with AI?

Start with a practical AI Audit focused on enterprise knowledge, workflows, systems integration, and operational AI opportunities.

  • 4-week paid audit
  • Prioritized opportunity map
  • KPI-grounded roadmap